“Defer Delivery”: Delay sending mails from Outlook

Have you ever regret for sending mail to a wrong person or wrong information? Almost everyone does at some point of time. Some people does frequently.  And then they regret it and furiously try to recover the mail.

Here is the tip: Use Outlook Rules and Alerts feature to delay the mail sending, say a minute. So every time you send a email, it will sit in Outlook for a minute before sending. It gives time decide if the mail really wants to go out.

How to create the "Defer Delivery" Outlook Rule?

1. Click Tools –> Rules and Alerts… in Outlook

2. Select "Check messages after sending" and click Next

3. Do not select anything in "Step 1: Select Condition(s)", just click Next.

4. Check the box for "defer delivery by a number of  minutes". In Step 2 section, click "a number of" link and select 1 for one minute. Click Finish.

5. Close the Rules and Alerts window. You are done.

Now every time you send a mail, it will sit in Outbox as I told before. Hope you are happy with the solution.

Is Adobe PDF format is really good for E-books? Certainly NOT.

When I buy tech books, I receive CD with the book with extra materials and whole book as E-Book format. It turn out to be I like to read e-books in my Laptop than the real book. Now why would everyone gives E-Book in PDF format?

I hate reading books using Adobe Reader. It’s just me. Number one reason is Adobe Reader doesn’t support Bookmarks. Their meaning of book mark is table of contents generated by the Reader software (What the heck?).  I would like book mark (the real book mark) on the page when I left reading. So I can open the E-Book go to the book-marked location and start reading where did I left yesterday. With Adobe Reader, it’s simply NOT possible. I hate remembering the page numbers to start reading for tomorrow.

The winner is Microsoft Word. It has all the features as E-Book reader like book-marks, Full page view, Reader format, etc., So I simply converted PDF file to DOC file using this free converter: Free PDF to Word Doc Converter version 1.1

Mailbox Cleanup from Outlook 2007

How many times did you helped users to cleanup their mailbox? The usual way of cleaning up the mailbox is to archive the old mail, cleaning up the Sent Items, moving mails to PST folders, etc.,

Do you know there is Mailbox Cleanup utility comes with Outlook 2007? If you don’t know check it out. I would strongly suggest educating the users about this tool in Outlook and let them clean up their mailbox themselves. If they do it, it’s really Cool! Isn’t?

To invoke the Outlook Mailbox Cleanup tool, Click Tools –> Mailbox Cleanup.

It looks like this:

How do I move “Outlook Mail Desktop Alert Window” to my own location?

When a new mail arrives, Outlook shows cool Desktop Alert window with the subject text and little drop down menu with few mail options. You quickly see the sender and subject text, and you can also delete or flag the mail for future review.The alert window look like this.

Now the issue is some times this alert window is showing at wrong part of the desktop, like middle of the screen. This is because when your desktop resolution changes, alert window moved to the usual location (Bottom-Right). If the desktop changed it resolution, alert window still keeps in its old location. That’s why it show up in different location in desktop.

Fix: Just drag the window to your own comfortable location. Outlook will alert window at your selected location.

Save the Size and Location of the Application Windows

Ever wonder when you open Mails in Outlook or Notepad or Calculator opens in wrong location and size. You always wanted to change the location of the window and the size you wanted. Here is the tip for you. This tip works in Windows XP also.

1. Move the application window (notepad or Outlook Mail window, word, etc.,) and size the window.

2. Press Control on your keyboard and click Close (X) button of the window.

3. That’s it. When you open the same application again, it will open exactly same location and size.

Microsoft Office Labs: Search Commands for Office 2007

I found this Office 2007 Search Commands tool from Microsoft Office Labs web site.

This cool little tool create an additional Office ribbon tab.  You can type Office ribbon (menu) commands in the search bar like table, format, etc., It brings the related command icons right there on the Search Commands tab.

Download the tool HERE, install it and Try it yourself.